Vacancies & Opportunities

Background

Cowley Road Carnival has grown since 2001 to be one of the region's biggest multicultural, community based, outdoor arts events, taking place on the first Sunday in July each year. In 2014 and 2015, Carnival attracted around 45,000 people and an estimated 50,000 in 2016 – it was preceded by months of fundraising events and project workshops. The event includes a Carnival procession with schools and community groups, hundreds of performers, stalls, and arts and participatory activities. Cowley Road Carnival is currently in planning for Sunday 2nd July 2017.

Cowley Road Carnival is produced by the charity, Cowley Road Works (CRW). The mission of Cowley Road Works is to engage and celebrate diverse communities through cultural and educational events culminating in an annual Carnival in Oxford.

VOLUNTEER COORDINATOR (Freelance fixed term post)

The role

Volunteer recruitment and coordination, building on the foundation laid by the outgoing Volunteer Coordinator, including:

  • - work to the Volunteer Policy already in place
  • - continue communication with current volunteers
  • - collate volunteer requirements from the Carnival team to cover preparation for and roles at the Carnival event
  • - recruit volunteers and maintain contact with previous volunteers to support the Carnival event and other events/activities in the lead up to Carnival
  • - brief volunteers and lead on training for specialist volunteers in preparation for Carnival
  • - make preparations for volunteers, including T shirts, food vouchers, water supplies, volunteer base for the Carnival event and the Information stand at Carnival
  • - arrange shifts and provide information to volunteers before Carnival
  • - arrange cover for the volunteer base during the Carnival event, and arrange for distribution/return of refreshment vouchers, T shirts, collection tins, programmes etc
  • - where requested/appropriate, arrange letters of reference or other recognition for volunteers
  • - keep a record of all volunteers and their time and tasks to contribute to the overall evaluation report post Carnival
  • - generally support volunteers in their role at the Carnival event, creating a work plan for them and, where relevant, report back on their performance
  • - enhance the value of the volunteering experience both for the volunteers and for CRW, as agreed with the Executive Director and delegated Trustee
  • - Deliver on-going volunteer deployment/volunteer initiated projects in the months leading up to Carnival and afterwards
  • - Work with associate producers to mentor them in your role and give quality on the job training where appropriate.
  • - Work closely with all other freelance staff in order to support their positions/ events and projects with quality volunteers.
  • - Work closely with the outreach officer to engage new volunteers in fundraising and awareness raising activities all year round.

click here to download the full job description

Fee £2,000 fixed fee Paid in five monthly instalments

To apply: please send a letter of application with your CV and contact details for 2 referees to:

Executive Director, Cowley Road Works, c/o Pegasus, Magdalen Road, Oxford, OX4 1RE
director@cowleyroadworks.org

Deadline for applications is Sunday 26th February 2017
Interviews for short listed candidates will be held between 7th - 9th of March – Date TBC,

Procession and Venue Production (Freelance)

• To lead on maintaining existing partnerships and positive relationships with all partner performance venues.

• To support and engage with venue programming in all pubs, bars and Community centres by fostering positive and meaningful relationships with all venue managers and owners in and around Cowley Road. This will feed in to a programming spreadsheet that will underpin creation of official event programmes.

• To deliver a number of awareness raising events in partnership with said venues pre Carnival.
• To support mentoring, stewarding, professional development and monitoring of all associates, volunteers and trainees and support funded outreach projects as appropriate.
• To work in partnership with Artistic Producer to achieve a branded and consistent vision to the event.
• To firmly establish the procession as a strong creative piece in its own right by raising expectations, aspirations and procession content (artistic), feel and look.
• To attract, organise, monitor and programme procession content/ participants before during and post event. As Producer of this part of Carnival it is imperative that you take control of the artistic feel and message of the procession in accordance with the Carnival 2017 theme which is Industry and Technology. Some work in this regard has already been done and will be discussed during handover.

Programming Responsibilities

• Curate, live music and other performances in partnership with all partner venues, pubs, bars and community centers in and around Cowley Road.
• Mentor and work with Associate Producers/ volunteers as appropriate.
• Make the most of resources available and develop potential for further resources for this and future events, through earned income, funding and in-kind support. Monitor all support and in kind contributions from all venues and partners.
• Collaborate effectively with the Event Manager and other CRW freelance staff to meet deadlines for submission of documents to the Safety Advisory Group and City Council

Procession Responsibilities

• Produce the Carnival procession, with a view to upping the artistic excellence, instilling a visible theme and creative contribution from ALL participants.
• Encourage inclusivity of diverse groups and touring factions of other processions where possible.
• Liaise with Artistic Producer, Oxford Extra Arts, Oxford Brookes, Fusion Arts, Pegasus Theatre to prepare for and contribute to celebration/ launch event for all participants and teachers to include twilight training sessions around structures, Movement and theme.
• Outreach to and contact with a diverse range of community groups, bands etc, to encourage and support participation in the procession and enhanced artistic excellence within the procession – Be aware of opportunities to attract touring content from other carnivals in to our own.
• Oversee planning and management of the procession, including line-up, choreography, meeting, launch and disbanding of the procession at the event – Use Procession Production assistant to help organise this process.
• Consult with disability groups as appropriate regarding access and participation in the procession – Liaise with Exec Director and Unlimited Oxfordshire.
• Work closely with other event producers and the Event Manager to create a cohesive and vibrant event.
• Liaise with the Volunteer Coordinator regarding training, briefing and supervision of procession stewards, Procession Assistants, and other volunteers involved in production and zone management
• Advise procession participants regarding disposal/recycling of procession materials and ensure all procession materials are removed by participants
• Plan end of procession logistics – Liaise with wrap up bands ( e.g Horns of plenty) and stalls coordinator to make sure procession dispersal and Content showcasing can happen smoothly.

 

Click here to download the full job specification.

Fee £4 000, paid in monthly instalments of £800

To apply please send a letter of application with your CV and details of 2 referees to:

Executive Director, Cowley Road Works at director@cowleyroadworks.org

Deadline for applications is Sunday 26th Feb 2017
Interviews likely to be Thursday 2nd March (to be confirmed with successful applicants)

 

STALLS & TRADERS COORDINATOR (Freelance)

The Stalls and Traders Coordinator role will support the mission and aims of the charity by recruiting and managing stalls for the Carnival event to contribute to the diversity of culture and activity and to generate essential income, building on previous stall holder records and responding to incoming enquiies. The role could be extended for the right candidate to engaging with local, premises based traders to secure their support for and participation in the Carnival event.

The Stalls and Traders Coordinator will work with a team of freelance staff, in particular with the Executive Director, Event Manager and Creative Producer.

Responsibilities in relation to stalls
  • Rreview the stalls application forms and fees in collaboration with the Event Manager, Executive Director and delegated Trustee, to balance affordability for stall holders with essential income generation for the charity,
  • Develop initiatives to reduce non-recyclable waste produced by traders and stall holders
  • Liaise with the Event Manager and Creative Producer to plan the location, number, types and grouping of stalls around the event site
  • Publicise stalls opportunities at Carnival using CRW's website, social media and other routes
  • Recruit stallholders, including following up stalls enquiries, contacting previous stall holders, and recruit additional stalls (food, drink, crafts, community, charity, and commercial) in order to achieve a diverse range and balance of stall types, complementing the traders on the road and representing the multicultural and intergenerational focus of Carnival
  • Liaise with Event Manager to agree a project plan and time line for securing stall holder bookings, documentation and payments, complying with Oxford City Council environmental health requirements and deadlines, obtaining necessary licences, providing site information to stall holders, identifying and managing stall holders at the event, monitoring sites for environmental deposits
  • Monitor stall holders' documentation and payments, ensure any problems regarding stalls documents and/or payment are resolved quickly and efficiently, and all necessary documents are submitted to Oxford City Council within the agreed timescale
  • Assist in managing safe entry and exit of stall holders and their vehicles at the event, remaining on site throughout the event and its set up and break down to help address stall holder issues and queries, and monitoring removal of stalls and stalls' waste
  • Plan with the Event Manager for access to power and water where necessary, public safety around stalls, emergency access and other identified risks
  • Contribute to an environmental impact assessment of the event
  • Work with other staff to include stalls agreed for event sponsors
  • Arrange infrastructure for CRW information stall/s
  • Keep accurate records and contact information, provide regular updates to delegated Trustees and staff, and provide information on stalls for the Carnival programme and website
  • After the event ensure complete and accurate records all stall holders for CRW records
  • Work with and, where appropriate, support the training or mentoring of volunteers and/or interns
  • Attend production and other key meetings and liaise with Trustees and staff as necessary to ensure good communication and to resolve any queries or difficulties in relation to stalls
Responsibilities in relation to local traders (extended role)
  • Contribute to communication with local traders and venues hosting stalls or other income generating activity during the Carnival event, in collaboration with the Executive Director and delegated Trustees and, where appropriate, with licensing officials
  • Engage with local traders to engage their support for and participation in Carnival, through sponsorship, in-kind donations, partnership in associated events, and other ways
  • Communicate with local traders and other venues regarding their plans for the Carnival event and following it to ensure they are complementary to CRW plans, compliant with street trading regulations and to secure contributions to the overall event
  • Assist in evaluation of the Carnival event and associated activity in relation to local traders
Evaluation
  •  Advise on and contribute to the evaluation of the event, including gathering necessary data and information to address funders and sponsors' requirements
  •  Attend a team evaluation meeting after the event
  • Prepare a written report, commenting on the role, what was achieved, what worked well and what could be improved on, by mid July 2017
General
  • Contribute to an effective PR and marketing campaign and advocacy for CRW and the Carnival, including updating relevant parts of the website and use of social media, in collaboration with the PR and Marketing Officer
  • Work within agreed budgets including the stalls income target
  • Liaise with Trustees, other freelance staff and volunteers as needed
  • Undertake any other duties relevant to this post, as required
  • Carry out the duties of this post in accordance with Cowley Road Works' policies including the Equality, Diversity and Harassment Policy, Ethical and Environmental Policies and any health and safety and other policies relevant to the use of office facilities at Pegasus Theatre or other venues used by the charity

This job description is a guide to the nature of the work required; it is not comprehensive or restrictive.

PERSON SPECIFICATION

Essential (must have) Desirable (should have)

  • Experience
  • Experience of production/ working with stall holders and traders at outdoor events
  • Understanding about health and safety and environmental issues relating to food and other stalls
  • Experience of working with businesses and traders
  • Demonstrable successful experience of developing, delivering and managing projects Experience of work with a range of different partners, collaborators and participants

Knowledge

  • Understanding of and commitment to equal opportunities Understanding/ experience of working with/access for people with disabilities
  • Understanding of Health and Safety good practice Safeguarding training

Abilities & Aptitudes

  • Strong organisational skills, including ability to set targets and evaluate progress, meeting deadlines Interested in working with a range of people from different cultural backgrounds and in arts and community based activities
  • Excellent interpersonal skills
  • Keen attention to detail
  • IT proficiency, including experience of/willingness to learn website CMS, Ability and willingness to use social media
  • Ability to communicate effectively verbally and in writing with a broad range of people Ability to be an ambassador for CRW, handle sensitive information with tact and diplomacy and manage contact with the press positively
  • Ability to negotiate effectively, and to work to income targets
  • Ability to work collaboratively with and contribute creatively to a multi disciplinary, freelance team
  • Ability to work effectively with voluntary Trustees, voluntary groups and partner organisations
  • Proven ability to work on his/her own, to be self motivated, and to show initiative
  • Ability to motivate, lead and manage volunteers
  • Ability to work well under pressure
  • Flexible, can-do attitude, creative and practical
  • Ability to work flexible hours if needed

To apply: please send a letter of application, including names and contact details for 2 referees, with your CV attached to:

Johannah Aynsley, Executive Director, Cowley Road Works,
c/o Pegasus, Magdalen Road, Oxford, OX4 1RE,
or email directly to
Director@cowleyroadworks.org

Deadline for applications is: 12 midnight on Sunday 12 February 2017

Interviews for short listed candidates will be on: Weds 22nd Feb 2017

Download the job desccription as a pdf: Stalls Traders Coordinator JD Cowley Road Carnival 2017 (2).pdf

 

CHAIR OF BOARD OF TRUSTEES

(voluntary post)

We are looking to enhance our Board of Trustees by appointing a new Chair Person to lead us as we grow and expand our services.


We want to deliver more and better arts and cultural events, and we need to develop both our income generation and infrastructure in order to achieve that goal. We hope to find an individual with experience of leadership in the cultural, arts, public, private or not for profit sector, who can drive strategic thinking, is skilled at people management and is knowledgeable about finance.
We are particularly in need an individual with strong contacts or links in to the arts and commercial world, although we are open to meeting all applicants interested in this role.


Applicants would ideally live within commuting distance of our offices in Oxfordshire although those residing further out around the UK would be considered if appropriate. A commitment of attending a trustee meeting once every two months and being contactable by Exec director for focus sessions and prospect meetings where necessary is required along with an expectation to attend key annual events such as Carnival and annual fundraisers.


If you'd like to help us with the valuable work we do and you see value in providing cultural events/ experiences to even the most disenfranchised of communities, this could be a great opportunity for you.


We are also looking for three new trustee board members. We have a particular interest in members with arts, events, wealth management and / or legal experience.

Background
Cowley Road Works (CRW) is a small, independent charity, which took over the production of the annual Cowley Road Carnival in 2009; We deliver one of the UK's biggest, free, outdoor cultural events and are one of the most successful carnivals in the UK, superseded only by the grandfather of all carnivals, Notting Hill.


Due to our measured and impressive social impact, the charity endeavoured to provide a programme of year round access to cultural activity and engagement for the whole community; originally inspired by the rich diversity of the Cowley Road area and its inhabitants we now reach out across the whole city. For seven years we have been providing cultural engagement events, social impact projects and much needed community cohesion work.


CRW uses arts and cultural events as a platform to interact positively with different groups facing a myriad of social and cultural barriers. Through our work we raise funds, awareness and access to cultural and arts based learning, activity and engagement, regardless of socio-economic barriers.


Access to world class arts, culture and learning as a tool for personal growth, community cohesion and wellbeing is the under pinning principal of all CRW's delivery and the essence of Cowley Road Carnival.


The Carnival is the region's biggest and most celebrated public event and the cultural spring board for a year round programme of outreach delivered by the organisation.


If you would like to help us expand and increase the valuable work we do, we would love to hear from you.
Please contact Johannah Aynsley, the Executive Director via the following email;
Director@cowleyroadworks.org

 

Director, Cowley Road Works, c/o Pegasus, Magdalen Road, Oxford, OX4 1RE


Volunteers

We depend on volunteers to support the year round work of the charity which culminates in Carnival. If you would like to help, or have ideas or skills which you think would benefit the carnival, please take a look at our Volunteering Page for our current volunteer roles or get in touch on  volunteers@cowleyroadworks.co.uk .

 

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